Secure link sharing refers to the process of creating and sending secure links that connect users to documents or files on multiple devices. This method enhances access control, document collaboration, and overall security.
Understanding secure links
Link sharing involves creating and sending secure links that connect users to documents or files on various devices. While many people focus on the user interface level, where links are automatically generated, much more is happening behind the scenes. Secure link sharing adds new layers of security and control to file and document-sharing processes.
You gain control over who has access to your content, track their interactions, and easily revoke access when needed by sharing documents securely. This level of control is necessary to maintain the integrity of your information and protecting sensitive data.
Advantages of secure link sharing
When it comes to sharing links securely, using an app or secure center specifically designed for secure link sharing can provide numerous advantages:
Personal and group PIN controls
One benefit of using a secure link-sharing app is the ability to implement PIN controls. These controls allow you to manage access by providing individuals and groups with personalized access to files and systems. You can restrict file downloads to only those with the correct PIN.
Viewer email address capture
Secure link sharing can also automate the capture of viewer email addresses when they click on shared links. This feature serves multiple purposes, including identity verification and identifying potential security risks.
File expiry and access controls
Traditional web pages are static once published, and the same holds true for web pages containing document downloads. While there are ways to intervene with redirects and other tricks, it often requires effort. Secure link sharing simplifies the management of secure document sharing by allowing you to set expiration and access controls for the shared links.
Advanced security controls
Advanced security controls enable you to establish individual access rules for documents, limiting what each account can do based on its intended role. Combining these controls with PIN options allows you to set specific limits for each account, ensuring that clients or employees can only perform authorized actions.
Secure links in healthcare
Sharing documents in the healthcare industry requires specific considerations due to patient privacy regulations. Secure link sharing is necessary for complying with legal guidelines and safeguarding sensitive protected health information.
Secure link sharing ensures that only authorized individuals can access healthcare documents. Additionally, it enables on-demand access to healthcare information for patients who request it. By using secure links, healthcare providers can securely share information without resorting to insecure methods like email.
Read also: What is protected health information (PHI)?
Paubox and secure links
The Paubox Secure Message Center is a patented feature that provides 100% HIPAA compliant email. If a recipient's email system does not provide adequate levels of transport layer security (TLS) encryption, Paubox securely detects and uploads the message to the Paubox Secure Message Center. This is done automatically.
See also: HIPAA Compliant Email: The Definitive Guide
FAQs
How do I send a secure link in Outlook?
Sending a secure link via Outlook can be achieved by using encryption options for your email or by attaching files through secure cloud services. Implementing these measures ensures that sensitive information remains confidential and protected.
How does secure link sharing benefit businesses?
Secure link sharing offers several advantages to businesses, including enhanced access control, personalized PIN controls, email address capture for verification, file expiry controls, and advanced security features.
How can secure link sharing help when sharing large files?
Secure link sharing provides solutions for managing large file sharing by prioritizing users, controlling download speeds, and preventing unauthorized access.
Farah Amod
