Google Groups is a service provided by Google that enables users to create and participate in online forums and email-based groups. It serves as a platform for communication, collaboration, and information sharing among individuals with common interests or purposes.
With Google Groups, users can engage in email communication, participate in discussion forums, share files, and utilize collaboration features
Is Google Groups HIPAA compliant? Yes, based on our research, Google Groups is HIPAA compliant.
Will Google Groups sign a business associate agreement (BAA)?
Yes, Google Groups will not sign a business associate agreement, and therefore is not HIPAA compliant.
What does the Google Groups BAA cover?
The Google BAA covers the use and management of protected health information (PHI), stating, "Google will only use or disclose PHI as necessary to provide the services described in the Agreement, as permitted by the BAA, as requested or authorized by the customer, or as required by law."
Their BAA covers:
- Use and disclosure of PHI
- Management and administration of PHI
- Security measures to protect PHI
- Reporting of breaches and security incidents
- Return or destruction of PHI upon termination
What does the Google Groups BAA exclude?
The Google BAA does not cover any PHI that is created, received, maintained, or transmitted outside of the Covered Services. This includes any use of offline or on-premise storage tools or third-party applications that are not part of the Covered Services.
Their terms state, "Google has no obligations under this BAA with respect to any PHI that Customer creates, receives, maintains, or transmits outside of the Covered Services (including Customer's use of its offline or on-premise storage tools or third-party applications)."
Conclusion
Google Groups signs a BAA and is therefore HIPAA compliant.
Learn more: HIPAA Compliant Email: The Definitive Guide
FAQS
What is a business associate agreement?
A business associate agreement (BAA) is a legally binding contract establishing a relationship between a covered entity under the Health Insurance Portability and Accountability Act (HIPAA) and its business associates. The purpose of this agreement is to ensure the proper protection of personal health information (PHI) as required by HIPAA regulations.
What is HIPAA?
The Health Insurance Portability and Accountability Act (HIPAA) sets national standards for protecting the privacy and security of certain health information, known as protected health information (PHI).
HIPAA is designed to protect the privacy and security of individuals’ health information and to ensure that healthcare providers and insurers can securely exchange electronic health information. Violations of HIPAA can result in significant fines and penalties for covered entities.
Who does HIPAA apply to?
HIPAA applies to covered entities, which include healthcare providers, health plans, and healthcare clearinghouses. It also applies to business associates of these covered entities. These are entities that perform certain functions or activities on behalf of the covered entity.