Is Google Tasks HIPAA compliant? (2025 update)

Google Tasks is a tool that allows individuals to manage their to-do lists and stay organized. They can quickly capture tasks from anywhere, add details, create subtasks, and set due dates. It integrates seamlessly with other Google services like Gmail and Google Calendar, making it easy to manage tasks on the go. 

Is Google Task HIPAA compliant? Yes, Google Tasks can be HIPAA compliant, but there are limitations.

Will Google Tasks sign a business associate agreement (BAA)?

Yes, Google Tasks will sign a business associate agreement, which can be reviewed here.

What does the Google Tasks BAA cover?

Google states that if you're using Google Tasks as part of a Google Workspace plan, it is covered under Google's BAA. The BAA:

• Defines how Google and Customers handle Protected Health Information (PHI)
• Applies only to Google's Covered Services
• Requires Google to protect PHI and report breaches
• Makes Customers responsible for user access and consent
• Mandates security measures from both parties
• Requires PHI return or destruction upon termination

What does the Google Tasks BAA exclude?

Their terms state that not all Google services are included under the BAA, and therefore, some services are excluded from handling PHI.

Conclusion

Google Tasks can be HIPAA compliant, but its business associate agreement only applies to Google’s Covered Services.

Learn more: HIPAA Compliant Email: The Definitive Guide

FAQs

What is a business associate agreement?

A business associate agreement (BAA) is a legally binding contract establishing a relationship between a covered entity under the Health Insurance Portability and Accountability Act (HIPAA) and its business associates. The purpose of this agreement is to ensure the proper protection of personal health information (PHI) as required by HIPAA regulations.

What is HIPAA?

The Health Insurance Portability and Accountability Act (HIPAA) sets national standards for protecting the privacy and security of certain health information, known as protected health information (PHI).

HIPAA is designed to protect the privacy and security of individuals’ health information and to ensure that healthcare providers and insurers can securely exchange electronic health information. Violations of HIPAA can result in significant fines and penalties for covered entities.

Who does HIPAA apply to?

HIPAA applies to covered entities, which include healthcare providers, health plans, and healthcare clearinghouses. It also applies to business associates of these covered entities. These are entities that perform certain functions or activities on behalf of the covered entity.