Is Weave HIPAA compliant?

Weave is a customer communication and engagement platform offering businesses a range of features to streamline their interactions with customers. However, in the healthcare industry, sensitive patient information must be protected. Weave offers a business associate agreement and can be HIPAA compliant.

What is Weave?

Weave is a versatile platform designed to enhance customer communication and engagement for businesses. Its features include appointment scheduling, automated reminders, two-way texting, and online review management. These capabilities are valuable for healthcare providers seeking to improve patient communication and satisfaction.

Weave's privacy and security features

Weave states that they prioritize the privacy and security of user data through several measures: 

• Data encryption: Weave employs industry-standard transport layer security (TLS) 1.2+ and HTTPS encryption protocols when transferring data between subscribers and Weave's infrastructure. This ensures that the information exchanged remains confidential and protected from unauthorized access.
• Access controls and data protection: Weave implements robust access controls to restrict data access to authorized personnel only. User authentication mechanisms, role-based permissions, and other safeguards prevent unauthorized use or disclosure of data. Additionally, Weave likely maintains data protection measures such as regular backups and disaster recovery plans to ensure data integrity and availability.
• Security training: Weave provides security training to its employees, educating them about best practices and procedures to ensure the proper handling of customer data. This training aims to create a security-conscious culture within the organization and mitigate the risks associated with human error.

Is Weave a business associate?

To determine whether Weave is a business associate under HIPAA, you must consider its functions and activities for covered entities. Weave's involvement in handling protected health information (PHI) for healthcare organizations means it could be considered a business associate. However, the determination of business associate status may depend on the specific services provided and the agreements in place between Weave and its healthcare clients.

Related: How to know if you're a business associate

BAA provisions

A business associate agreement (BAA) is a legal contract between covered entities (such as healthcare providers) and their business associates. It outlines the responsibilities and obligations of each party regarding the handling of PHI. Typical provisions within a BAA include:

• Permitted uses and disclosures of PHI
• Safeguards for protecting PHI
• Reporting and mitigation of security incidents
• Compliance with HIPAA regulations
• Dispute resolution and termination clauses

Related: Business associate agreement provisions

Weave and the BAA

Weave has indicated its willingness to sign a BAA with covered entities and healthcare organizations. This commitment signifies Weave's recognition of its responsibilities in safeguarding PHI and complying with HIPAA regulations. By signing a BAA, Weave becomes legally obligated to meet the security and privacy requirements outlined in the agreement.

Is Weave HIPAA compliant?

Weave appears to place significant emphasis on privacy and security in its operations. Its privacy and security features, along with its willingness to sign a BAA make Weave HIPAA compliant. 

Conclusion: Weave can be HIPAA compliant with a signed business associate agreement