What is Paubox data loss prevention?

Data loss prevention (DLP) is a major component of any healthcare organization's security strategy. Paubox DLP tools offer a comprehensive set of features designed to simplify and enhance email security for healthcare professionals. From encryption to real-time threat detection, Paubox provides healthcare organizations with the tools they need to protect sensitive patient data and maintain compliance with HIPAA regulations. 

What is DLP?

Data Loss Prevention (DLP) is detecting and preventing data breaches, exfiltration, or unwanted destruction of sensitive data. Organizations use DLP to protect and secure their data and comply with regulations.

It defends organizations against both data loss and data leakage prevention. Data loss refers to an event in which important data is lost to the enterprise, such as in a ransomware attack. Data loss prevention focuses on preventing the illicit transfer of data outside organizational boundaries.

Read more: What is ransomware and how to protect against it 

Why data loss prevention is needed for healthcare organizations

Healthcare organizations handle a vast amount of sensitive patient data daily. From medical records to insurance information, this data is invaluable and must be protected at all costs. Failure to do so can result in severe consequences, including legal penalties, reputational damage, and loss of patient trust. This is where DLP tools come into play.

Data loss prevention tools are designed to monitor, control, and prevent the unauthorized transmission of sensitive data. These tools use a combination of encryption, access controls, and content filtering to ensure that sensitive information is not compromised. By implementing DLP solutions, healthcare organizations can proactively mitigate the risk of data breaches and maintain compliance with HIPAA regulations.

Read more: Data loss prevention in healthcare 

Paubox: Simplifying data loss prevention for healthcare

Paubox is at the forefront of providing user-friendly and HIPAA compliant email security solutions. Paubox DLP is a system designed to analyze outgoing emails from your organization, safeguarding against accidental or deliberate leaks of sensitive information. Paubox data loss prevention tools offer a detailed set of features designed specifically for healthcare organizations. 

Through Paubox DLP, your organization can tailor scanning parameters to detect data like social security numbers, credit card information, large spreadsheet datasets, and more. Any emails containing such sensitive data are promptly quarantined, offering administrators the flexibility to release or block them as needed.

Features of Paubox DLP include:

• Customizable scanning rules are accessible through your Paubox admin panel.
• Comprehensive scanning capabilities extend to email bodies and attachments, including PDFs, spreadsheets, documents, and unencrypted zip files.
• Flexibility to exempt specific senders or recipients from DLP scanning.
• A row counter functionality that identifies spreadsheets exceeding 1,000 rows in the first sheet, enabling administrators to monitor and manage large datasets effectively.
• Notifications to email senders when their messages are flagged and quarantined by DLP.
• Inbound DLP capabilities to prevent sensitive data from reaching employees, enhancing overall data protection measures.

See also: HIPAA Compliant Email: The Definitive Guide

Why you might use Paubox DLP:

• Enforce company data policies: DLP helps enforce organizational policies, such as prohibiting the transmission of credit card information via email, by automatically quarantining policy-violating emails and notifying administrators.
• Protect sensitive information and prevent data breaches: DLP serves as a defense mechanism against the inadvertent or malicious transmission of sensitive customer data via email, mitigating the risk of unauthorized access or disclosure.
• Remain compliant: While not mandatory for HIPAA compliance, DLP aids in fortifying data security measures, preempting breaches, and curbing information leaks that could lead to regulatory violations.
• Protect personal and critical business information: DLP safeguards personal data like protected health information (PHI) and contact details, along with business intelligence and intellectual property, from unauthorized dissemination.
• Avoid costly data breaches: By proactively intercepting potential breaches, DLP helps organizations mitigate financial losses, preserve brand reputation, and mitigate legal liabilities associated with data security incidents.

Related: Email DLP (data loss prevention) for HIPAA compliance 

FAQs

What are the three types or use cases of data loss prevention?

• Complying with personal information security regulations.
• Protecting intellectual property (IP).
• Providing enhanced data visibility throughout the organization.

What is the best way to prevent data loss?

The best way to prevent data loss is to implement an enterprise data loss prevention solution. This tool should ensure that information can only be accessed by authorized personnel and protect it in the event of a data breach. It requires instituting practices to enhance cybersecurity such as end-to-end encryption and multi-factor authentication.

What is a DLP policy?

A DLP policy documents the measures an organization implements to safeguard its information resources. It defines the acceptable ways users can share and access company data and outlines how data can be used by authorized individuals without accidentally exposing it to other entities.