Email continues to be one of the primary ways healthcare providers communicate with patients, colleagues, and other professionals. Whether it’s sending test results, coordinating care, or managing appointments, the need for secure, compliant communication is always there. Paubox’s HIPAA compliant email solutions provide a seamless way for healthcare organizations to maintain privacy and security without compromising convenience.
Here’s why Paubox HIPAA compliant email is the ideal solution for automating secure healthcare communication.
Encryption for total peace of mind
Paubox uses encryption to protect sensitive information from the moment an email is sent until it reaches the recipient’s inbox. Unlike other systems that often require patients to log into portals to view encrypted emails, Paubox delivers messages directly into recipients’ regular inboxes. It simplifies the process for patients to access their information while maintaining high levels of security. Additionally, Paubox’s encryption is automatic, eliminating the need for extra steps and making secure communication as easy as sending a regular email.
Optimized email deliverability with phishing and spoofing protection
Paubox doesn’t just encrypt emails; it also ensures that your messages are delivered where they’re meant to go. The platform integrates SPF, DKIM, and DMARC protocols to authenticate emails and protect your domain from being impersonated by spammers or malicious actors. As a result, phishing attacks, which often involve tricking recipients into thinking an email is from a trusted source, are prevented.
Paubox goes a step further with its ExecProtect feature, designed to combat display name spoofing. Commonly used in phishing attacks, this tactic mimics the names of employees or departments to deceive recipients into opening fraudulent emails. ExecProtect quarantines these emails before they reach the inbox, ensuring that your team and patients stay safe from security breaches and the associated costs. Additionally, Paubox uses DomainAge to automatically quarantine emails from newly registered domains—a known indicator of potential phishing or spam attacks.
Simplified and secure calendar invites
Healthcare providers often face challenges when including protected health information (PHI) in calendar invites, whether for appointments or consultations. Paubox integrates seamlessly with platforms like Google Workspace, Microsoft 365, and Microsoft Exchange to ensure that any PHI in your calendar invites remains secure and compliant with HIPAA regulations. Paubox allows you to manage appointments and share information without worrying about compliance risks by embedding this security directly into your existing scheduling tools.
Data loss prevention and email archiving for compliance
As part of its premium email suite, Paubox includes a data loss prevention (DLP) feature that safeguards against unauthorized sharing of sensitive information. The feature ensures that PHI and other confidential data are not accidentally sent to unauthorized recipients, offering protection to inbound and outbound communications.
In addition to DLP, Paubox offers secure email archiving for organizations that need to store email records for compliance audits. With Paubox, emails and their attachments are securely stored and easily retrieved, ensuring that healthcare organizations meet legal and regulatory requirements without additional complexity.
Comprehensive inbound security with AI-powered threat detection
Paubox takes email security beyond encryption by offering inbound protection against many cyber threats. Every inbound email is scanned in real-time for malware, viruses, and suspicious content, providing an additional layer of protection for your organization. Paubox’s inbound security suite includes a Blacklist powered by AI, which continuously monitors incoming emails and automatically blacklists malicious senders, domains, or IP addresses.
The Blacklist Bot, powered by artificial intelligence, is a proactive defense mechanism that adapts to new and evolving threats. Unlike static blacklists that rely on predefined rules, Paubox’s AI-driven approach detects previously unseen attack patterns, making it highly effective in combating new forms of phishing, malware, and ransomware attacks. The automation not only strengthens your organization’s defenses but also reduces the workload for IT teams who would otherwise have to manually manage blacklists.
Malware, ransomware, and zero-day threat protection
One of the biggest threats to healthcare organizations is ransomware, where attackers lock access to systems and demand payment to release data. Paubox’s email suite provides advanced ransomware protection by scanning all inbound emails for known ransomware signatures and suspicious attachments or links. Paubox also protects against zero-day threats—new vulnerabilities that cybercriminals exploit before a fix becomes available. By using machine learning and behavioral analysis, Paubox can detect and block ransomware before it can infiltrate your systems.
GeoFencing and customizable spam filtering
Paubox takes email security a step further with GeoFencing, a feature that allows you to block emails from specific countries known for sending high volumes of spam or phishing attempts. Based on Paubox’s research, countries like China, Russia, and India are often top sources of spam, while phishing attacks frequently originate from regions such as Lithuania and Ukraine. With GeoFencing, you can quarantine emails from these high-risk regions, reducing the amount of unwanted or malicious emails that reach your inbox.
Paubox’s spam filtering system is also highly customizable, allowing administrators to set filtering rules based on the organization’s specific needs. This level of control helps ensure that important emails are not mistakenly flagged as spam while keeping harmful messages out.
Seamless integration with existing workflows
One of the greatest advantages of Paubox is its ability to integrate seamlessly with the email platforms healthcare providers are already using. Whether you use Gmail, Outlook, or other popular email clients, Paubox works in the background to provide HIPAA compliant encryption without requiring you to change your workflows.
For organizations using Salesforce, Paubox integrates directly with the Salesforce Lightning platform, allowing the sending of encrypted, HIPAA compliant emails through Salesforce without compromising compliance. Healthcare providers can manage patient communications, marketing campaigns, or other outreach efforts with the peace of mind that their emails are secure.
FAQs
What is Paubox Email Suite?
Paubox Email Suite is a cloud-based solution for healthcare organizations seeking to streamline their HIPAA compliant communications. It provides a seamless user experience for senders and recipients of secure email.
Is Paubox safe to use?
Paubox is a HIPAA compliant solution and can be used by covered entities and business associates to communicate protected health information in emails without violating the standards of the HIPAA privacy or security rules.
Does Paubox encrypt attachments?
Yes, all attachments are encrypted. Paubox supports attachments up to 50MB.
Farah Amod
