Why choose Paubox Forms?

Managing patient information securely is a top priority for healthcare organizations, and the rise of digital tools has made it easier to collect and store data. Paubox Forms offers a streamlined, secure solution for healthcare providers who need to collect patient data while adhering to HIPAA regulations.

Here’s why Paubox Forms is the ideal choice for secure, compliant data collection in healthcare.

Built-in HIPAA compliance for secure data collection

Paubox Forms is built with HIPAA compliance in mind, offering healthcare providers peace of mind when handling sensitive patient data. All form data is encrypted during transmission and storage, preventing unauthorized access. The platform also incorporates strict access controls and audit trails, ensuring only authorized personnel can view patient information.

As the Department of Health and Human Services (HHS) states, "An authorization is required by the Privacy Rule for uses and disclosures of protected health information not otherwise allowed by the Rule." Thus, any online form collecting patient data must follow HIPAA’s privacy and security regulations. Paubox Forms helps streamline patient consent, ensure that only necessary information is collected, and empower patients with access to their records, all while maintaining full compliance with these privacy rules.

Customizable forms with ease of use

Healthcare organizations can easily create custom forms tailored to their needs using Paubox’s intuitive drag-and-drop form builder. Whether it’s intake forms, insurance verification, or post-treatment follow-ups, the platform supports a range of question types, including multiple-choice, text fields, file uploads, and even digital signatures. Providers can also customize the form’s look and feel to match their branding​.

Streamlined patient intake and workflow efficiency

Paubox Forms eliminates the need for paper forms and manual data entry, speeding up the patient intake process. Patients can fill out their forms from the comfort of their homes before appointments, reducing wait times and improving operational efficiency. In addition, forms can be integrated with electronic health records (EHR) systems, allowing healthcare providers to store and access patient data seamlessly​.

Improved patient experience and accessibility

Patients benefit from the convenience of completing forms online from any device, whether it’s a computer, tablet, or smartphone. Paubox Forms is designed to be mobile-responsive, ensuring that patients can easily provide the required information wherever they are. The enhanced accessibility leads to a better patient experience and higher satisfaction, as patients no longer need to spend time filling out paperwork in the office​.

Diverse use cases for healthcare providers

Paubox Forms is incredibly versatile, allowing healthcare providers to streamline various processes and enhance patient care. Here’s how your practice can use Paubox Forms:

• Quick patient intake: Patients can complete their details online before appointments.
• Direct patient feedback: Patients can provide feedback so providers can improve services.
• Enhanced telehealth: Pre-session forms ensure better preparedness and efficiency.
• Streamlined referrals: Online forms make the referral process quicker and more secure. 
• Emergency contact updates: Quick, secure collection of emergency contacts.
• Health history at a glance: Patients can complete detailed health history forms online.
• Informed consent: Simplify collecting and tracking authorization for treatments, procedures, and marketing campaigns.
• Insurance info made easy: Efficiently collect and verify insurance details, speeding up billing processes.
• Wellness program sign-ups: Facilitate enrollment in health programs.
• Post-treatment check-ins: Forms are an easy way to follow up with patients.

Cost-effective and included with Paubox Suite

Many form services require costly subscriptions, but Paubox Forms is included at no extra cost with any paid Paubox Email Suite plan. Healthcare providers can create unlimited forms and collect unlimited responses, offering significant cost savings compared to other HIPAA compliant form solutions on the market​.

So why Paubox Forms?

Paubox Forms offers a secure, customizable, easy-to-use solution for collecting patient data while maintaining full HIPAA compliance. With features like encryption, EHR integration, and mobile accessibility, healthcare providers can streamline their processes, improve patient satisfaction, and stay compliant—all at an affordable price point.

For healthcare organizations looking to simplify data collection without sacrificing security, Paubox Forms is the best option.

Learn more: Paubox Forms | HIPAA compliant forms that's easy to use

FAQs

Do forms need to be HIPAA compliant?

Yes, online forms must comply with HIPAA's security rules, including:

• Data encryption: Electronic protected health information (ePHI) shared through a form must be encrypted during transmission and storage.
• Access controls: Measures to restrict access to ePHI collected via forms must be implemented.
• Audit controls: HIPAA requires covered entities to track access to PHI gathered through online forms.

How secure are Paubox's online forms?

Paubox's online forms are designed to be HIPAA compliant and incorporate industry-standard security measures, including encryption and access controls, to protect patient data. 

Can Paubox's online forms be accessed on mobile devices?

Yes, Paubox's online forms are responsive and can be accessed and completed on any device with an internet connection.

See also: HIPAA Compliant Email: The Definitive Guide