Arisa Health is a non-profit behavioral health organization with nearly 50 locations throughout Arkansas. Arisa offers a variety of behavioral health services, including emergency crisis and mental health services, a therapeutic foster care program, and substance abuse recovery and education.
Arisa is also the result of a merger among four leading mental health centers: Counseling Associates, Mid-South Health Systems, Ozark Guidance, and Professional Counseling Associates.
The health system prides itself on treating all patients; it offers discounts and sliding scale fees for qualifying individuals.
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Company snapshot
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- Founded in 2011
- In-person and virtual operations
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Industry
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Behavioral, educational, and crisis care |
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Use case
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Securely send HIPAA compliant emails to patients, providers, and agencies |
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Goals
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- Secure email
- Easy for outside agencies, patients, or providers to open
- Cost-effective
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Used solution
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Favorite features
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- ExecProtect
- Blanket encryption
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As a healthcare center offering critical care to patients in need, Arisa Health needed a secure communication system that was easy for providers and patients to use while prioritizing data safety.
With so much at stake, Arisa needed a secure, reliable, and user-friendly email platform. That’s why they chose Paubox.
Mike Gross, the Senior Director of Communications and Cybersecurity at Arisa, shares how they use Paubox to communicate with patients and providers.
The Challenge
Arisa Health is focused on meeting patients where they are at. New patients may be struggling with their mental health or face other barriers to health services–Arisa wanted to make it as easy as possible for patients to connect with providers.
Connecting with potential patients, other agencies, and providers is a necessary part of their services. “We have to send PHI data to recipients outside the agency on a daily basis,” Gross explained.
Yet security was also a top concern. Gross said the biggest measure of successful communication was the “security of data and information that associates use and create” regularly.
Before Paubox, Arisa didn’t have a great way to secure external communications. They had tried various products over the years, but nothing felt right. “Recipients constantly complained about portals and needing a password to access emails,” Gross explained. All of the other products were just too complicated.
The Solution
When Gross first learned about Paubox, he and his team scoured the internet to see how customers liked it. “I used G2 and various other review websites and Paubox received excellent reviews,” he explained.
They had known about Paubox since 2021, but didn’t decide to make the leap until 2024. While they knew they wanted to try something different, Gross explained that it was challenging to make a decision in time for their yearly budget cycle.
Ultimately, Gross and his team decided to replace their current email security provider with Paubox email.
At first, Gross was nervous about “if it would work as advertised and [if] associates would be happy using it.” Greg Hoffman, Senior Enterprise Account Executive at Paubox, assuaged his worries by sharing multiple references. Some of Paubox’s current customers even reached out to Gross. “They all said great things about the product and assured me it would meet our needs.”
Once Gross had heard so many good things, all that was left was talking to management. He told them the price “was comparable and sending emails would be easier.”
Management loved it just as much as him. A great solution with a great price is hard to beat.
The Results
Finally, it was time to put it all into motion. Once Gross made the switch, he realized how simple the process could be.
He was most excited about Pabuox’s blanket encryption, a feature that ensures every email–no matter who it’s going to or coming from–is encrypted. With other email services, providers generally have to toggle on encryption, which can be easy to forget for busy providers.
Gross said he was pleased with the ability to “send emails that contained PHI and not worry about remembering to encrypt them.”
With Paubox, sending and receiving emails is seamless for everyone involved. Providers never have to worry about turning encryption on.
For recipients, the process is just as easy. Recipients never have to open new browsers, input complicated passwords, or worry about authentication. They open each email the same as they would any other.
Now Gross says he can “rest assured that emails being sent our encrypted always.”
One of Gross’ favorite features? “ExecProtect is preventing spoofing emails that would imitate upper management.”
With Paubox, Arisa Health can email patients, providers, and outside agencies with confidence. Paubox has never experienced a breach, and time again, customers realize just how easy email security can be.
Ready to try HIPAA compliant email? Try HIPAA compliant email for free today.
